Terms & Conditions
Under the Charities Act, Sizewell Hall Limited is committed to fulfil its charitable purpose to ‘advance the Christian faith’, and aims to encourage positive development of young people through educational activities. All groups will be asked to provide details of the aims of their visit and it is anticipated that group programmes will be in pursuance of the charity’s aims.
Food orders
Forms need to be sent to the manager 2 weeks in advance of your house party. Please add name and telephone number of the caterer on the food order form. Please remember to pass these on to your caterer as soon as possible these can now be downloaded from the web site.
Cleaning and care of the Hall
Please leave the hall in a clean and tidy condition on your departure. This avoids extra pressure on the staff as they prepare for the next group, we are grateful to the majority of groups who co-operate with this. Groups are requested to pay for the cost of wilful damage.
Bed Linen
We have single duvet’s in all the rooms. Please inform your group to bring either a Single Duvet Cover, or sleeping bag, also a bottom sheet and pillowcase.
Arrival and Departure
It is important to keep to the following times: Friday/Saturday - arrival not before 4.00pm; departure not later than 10.30am. With the increase in groups using the Hall it is very important that groups vacate the Hall on time. Sunday departure by 5.30pm (unless a prior arrangement has been made with the manager). Bank holiday groups will vary please check.
Concert
Have fun, but please no water in the conference hall in view of the polished floor.
General Behaviour
Alcohol is not permitted on site. Please note the following will not be tolerated and could result in the centre asking you to arrange for group members to leave. Taking illegal drugs. Tampering with electrical equipment/lighting. Tampering with fire alarm systems (including covering or removing smoke detectors). Letting off fire extinguishers. Fighting or aggressive behaviour towards other guests or staff. Theft/entering accommodation assigned to other groups without permission.
Quiet on Site
For the benefit of other users on site and our neighbours, groups are requested to keep noise to an absolute minimum from 10pm – 7.30am particularly loud music. We would also ask that you do not have fireworks.
Dogs
These are not to be brought to the hall because of an agreement with our landlord.
Smoking
We have a no smoking policy, as this increases the fire risk as well as setting off the alarms.
First Aid and Safety
Groups are advised to bring their own supplies and to appoint someone to be responsible for first aid.
Swimming
Group leaders are responsible for swimming in the sea and we advise a minimum of 2 life-guards as there can be very strong undercurrents.
Sports Facilities
We have a sports hall where you can play either, Football, Basket Ball, Volley Ball, Badminton and Unihock. We have a squash court and an outside hard Tennis Court. Other outside grassed play areas that include a new upgraded children’s play area. African Village facilities are out of bounds and not available for your use. Group leaders are responsible for swimming in the sea and we advise a minimum of 2 life-guards as there can be very strong undercurrents. We have a sports hall where you can play either, Football, Basket Ball, Volley Ball, Badminton and Unihock. We have a squash court and an outside hard Tennis Court. Other outside grassed play areas that include a new upgraded children’s play area. African Village facilities are out of bounds and not available for your use.
TV Sets
As we do not have a receiving licence TV sets are not permitted in the hall. We have two TV’s with Video and DVD players, these can be used in the library and Table Tennis rooms or through the Data Projector in the Conference Room to show recorded programmes.
Data Projector this is set up permanently in the conference room with DVD player, Video and you can plug your lap top into it too, all projected onto a 2m screen. The data projector is installed in conjunction with the PA system where you can play Video & DVD. Please ensure that you have a competent operator to make the most use of it.
PA we have permanently installed in the conference room a PA for your use. It is fitted with an Induction Loop for people with hearing difficulties it also has a double deck CD recording facilities, you will need to supply your own CD’s, also playback facilities for CD. The system has extension speakers that can relay into the Kitchen, Dinging Room and Lounge areas. If you require any other PA equipment to plug in your own equipment you will need to supply these yourselves but please refer to the Health & Safety section of this manual to ensure they comply with our requirements.
Tuck Shop & Books
We ask groups not to bring their own Tuck or Books for sale as we do have a well stocked shop.
Liability
Whilst using Sizewell Hall Limited premises the group leader of the relevant group visiting the centre accepts full responsibility for the members of their group’s use of the premises or any activities at the centre. Sizewell Hall Limited assumes no liability for injury or death, damage to or loss of personal property, accident, delay, cancellation, irregularity or inconvenience caused, save where such loss is caused or contributed to by the negligence of some person acting as a servant or agent of Sizewell Hall Limited.
Insurance
Sizewell Hall has a public liability insurance cover for £5 million. Groups however need to take out insurance to cover their own activities. A.T Bell,40 Croydon Road, Coney Hall, West Wickham, Kent, BR4 9HT: tel. 02084620769, our insurers will advise. Sizewell Hall Ltd. and its directors and staff cannot accept liability for damage to or loss of personal property, and groups are advised not to bring personal items of value with them.
Food hygiene
All caterers must have a current food hygiene certificate under government regulations, which should be updated every 3 – 5 years. You will be required to complete various temperature records to enable you to meet the Local Environmental Health Officer’s requirements. It is vital that your caterer is made aware of this. We are offering a training course to enable you to use the new FSA Book, Safer Food Better Business (This book is available from www.food.gov.uk/catering or call 0845 6060667) to enable you to comply with current legislation. e ask groups not to bring their own Tuck or Books for sale as we do have a well stocked shop.You will be required to complete various temperature records to enable you to meet the Local Environmental Health Officer’s requirements. It is vital that your caterer is made aware of this.
Recycling
As a centre we now recycle some of our rubbish, please use the appropriate bins provided. Please ensure you help us keep our cost down by encouraging recycling in your group.
Cancellations
We require a minimum of 12 months notice. If you cancel within 12 months and the dates are not filled, we will have to ask you to pay the loss of revenue that Sizewell sustains as stated on the Sizewell Hall Booking form. Cancellation within 4 months will mean full payment for the minimum number stated for your house party. ANY CANCELLATION MUST BE IN WRITING.
Accommodation
Groups are responsible for the allocation of rooms within the accommodation they have booked.
All individuals in groups are welcomed and equally valued and respected regardless of their gender, race, religion, age, sexual orientation or physical and mental capabilities. Christian groups are welcomed on acceptance of the “Basis of Faith” published by the Evangelical Alliance.
For other groups some suitable programme input in pursuance of our Christian charitable purpose can be arranged.
Sizewell Hall Limited is an organisation which relates to religion and belief and may impose restrictions in accordance with the exemptions in the Equality Act on groups seeking to promote an ideology, morality or lifestyle incompatible with our Christian purpose during their visit. If you have any concerns over these guidelines or interpretation of the Sizewell Hall Limited Mission, please contact in writing to:- Mr Victor Jack. The Homestead Drinkstone Bury St Edmunds Suffolk IP30 9TL.
A complete set of our Booking Conditions and Health & Safety Manual can be dowloaded.